Administrative Assistant II, Brand President

The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company’s products are sold in approximately 150 countries and territories under brand names including:
Estée Lauder, Aramis, Clinique, Lab Series, Origins, M
· A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.

Description

This role will provide administrative support for the office of the President and will help to effectively manage and organize ever-changing priorities, using good judgment and the utmost discretion. Must be comfortable working with a wide variety of stakeholders in a highly complex, fast-moving business environment.

A professional, positive and calm demeanor is essential in managing the fast-paced environment. This role will partner with other assistants of Senior Management to effectively manage, organize, and prioritize a broad range of business activities.

Responsibilities:

• Schedule meetings for the President by maintaining and updating the calendars in Outlook, and making travel arrangements.
• Schedule domestic/international travel arrangements with any necessary visas and accompanying itineraries.
• Help facilitate and organize workshops/meetings/trainings, including document preparation, copying, and distribution. Take a lead role in meeting administration/venue coordination (space, food, audio visual etc.).
• Perform general administrative duties, such as, but not limited to, opening and screening incoming mail, distributing correspondence, answering phones, (referring phone calls), maintaining files, scheduling trips and meetings, copying, PowerPoint presentation preparation.
• Budget and expense management including but not limited to travel, budget for President’s office, employee events, mission related events and initiative, etc.
• Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and external callers and vendors.
• Work closely with other assistants, securing meeting places and coordinating meeting times. Ensure room is properly set-up, AV equipment is operational, meals and beverages are set up and room is cleaned after meetings.
• Receive and follow through on documents requiring signature and communications requiring follow up.
• Maintain professionalism at all times and use discretion when handling confidential data.
• Perform other duties or special projects as assigned and required.

Qualifications

• College/University graduate preferred.
• Minimum of 5 years of administrative or business experience.
• Ability to multitask in a fast paced, high volume environment.
• Excellent interpersonal communication and organizational skills.
• Excellent written and verbal communication skills.
• Excellent PC skills, strong proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint).
• Ability to proactively anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues.
• A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required.
• Ability to work well in a collaborative environment and interact effectively with all levels of management and employees.
• Results-oriented with the ability to complete assignments in a timely manner.
• Able to handle confidential and sensitive information with the utmost discretion.
• Flexibility with work hours is a must.

Pay Range:

The anticipated hourly range for this position is $32.20 to $50.75. Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus.

In addition to base salary, this position is eligible for…