Academic Department Associate - Public Health & Community Health Education

Working Title:

Academic Department Associate - Public Health & Community Health Education

Classification

Title:

Department Assistant

Proposed Salary: $33,814

Appointment Percentage (Budget): 92%

Position Summary

Reporting directly to the Chair of the Department of Public Health & Community Health Education, this position provides administrative support to the Department.

The Academic Department Associate (ADA) exercises discretion and independent judgment in matters of significance to the operations of the Department and is delegated responsibility for the administrative matters internal or external to the Department. Independently and with minimal supervision, the ADA is responsible for administrative support in the following areas: policies and procedures, budgets and expenses, class scheduling and enrollment, and ongoing day-to-day operations of the Department.

The ADA may be responsible for coordinating, training and supervising student workers within the Department. Support for all students, faculty, and staff members within the Department is expected. The typical schedule for an ADA is 7:45-4:30, Monday through Friday. Candidates should be prepared to sit at a computer for extensive periods of time.

Position Type:
Staff/Administrative

Pay Basis:
Hourly

FLSA:
Non-Exempt

Contingent Upon Funding:
No

Is this position eligible for employment sponsorship (H1B or PERM)?:
No

Required Qualifications

• Minimum of high school diploma.
• Demonstrated experience in the use of software including Microsoft Office Suite, email, and electronic calendars.
• Demonstrated bookkeeping experience, especially pertaining to budget, travel, and procurement records.
• Demonstrated ability to communicate clearly, respectfully, and effectively in face-to-face, oral, written, and electronic forms.
• Excellent organizational, time management, and multi-tasking skills with an attention to detail despite frequent interruptions.
• Demonstrated ability to work independently and collaboratively.
• Demonstrated ability to use discretion and good judgment regarding confidential information.

Preferred Qualifications

• 3+ years administrative support experience.
• Experience in higher education, particularly in the UW system.
• Bachelor’s or Associate’s Degree.
• Interest in public health and community health education.
• Proficiency with software and web-based applications, Office 365 and UW System utilized software (including Canvas).
• Proficiency with social media.
• Proficiency in basic graphic design and newsletter creation.
• Knowledge of budget and appropriation structure, inventory/record keeping.
• Knowledge of and experience with procedures regarding purchasing, purchasing contracts, and purchasing cards.
• Ability to plan, assign, and supervise the work of others (student supervision).
• Willingness to maintain and enhance professional competencies by participating in professional development workshops, seminars, and training sessions related to current position responsibilities.
• Ability to meet and work effectively with people across multiple levels of the organization.

Physical Demands

Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo or .

Working conditions and environment:
Office setting.

Information about your Benefits
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:

• Paid vacation for 12-month positions.
• Excellent flexible health insurance with low co-pays and good coverage.
• Paid holidays and sick days.
• After 5 years of employment, you become vested in our retirement system which ensures income post-career.
• Benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at point of hire. This information is provided for illustrative…