Cargo Readiness Representative

APL, one of the world's leading ocean carriers, offers more than 90 weekly services and call ports in over 50 countries worldwide and provides container transportation through an international shipping network which combines high-quality intermodal operations with advanced technology, equipment and e-commerce. APL is part of the CMA CGM Group, a leading worldwide shipping & logistics group with headquarters in Marseilles, France.

The Group offers a complete range of activities including shipping, handling facilities in port as well as logistics on land.

SUMMARY

DESCRIPTION:

The Cargo Readiness Representative will oversee the export process after the booking stage, with the focus on optimizing the loading process by tracking, tracing, and chasing for container activity and documentation submission on time, as well as by providing end to end visibility on the booking materialization status, anticipating actions that will enable better control and cargo allocation on the vessels, while reducing booking fall-downs.

All to be coordinated with other departments such as Booking Desk, Cargo Flow, Equipment, Logistics, Operations, GBS centers and customers.

Areas of communication with customers and other departments will consist in:

A successful Representative will ensure responsibilities are processed in a timely and accurately manner, effectively communicating with internal parties, Vendors and Customers to avoid delays and maintain customer satisfaction.

RESPONSIBILITIES

• Manage vessel milestones, chasing communication process and cutoffs while ensuring cargo activity and documentation compliance for each vessel.
• Track and trace rail cargo to ensure network fluidity and limit exposure to cargo idling at XRX status.
• Complete event’s changes in the system (booking adjustments, vessel clean-up after SLCs) within the next working period (12pm or 5pm).
• Working incoming daily emails for problem resolution (KPI expected in delivering responses within 2-hour TAT).
• Provide end to end visibility to the booking overall materialization status by creating and providing the proper Cargo Readiness Report.
• Identify, recommend, and implement process improvements for Cargo Readiness.
• Calling for No Activity on large lot container bookings based on the specific service allocation.
• Calling for Docs on bookings the morning of Port Cut.
• Proactive VGM resolution.
• Proactive management HAZ booking for acceptance validation.
• Proactive track and trace against downline vessel cutoff.
• Management of true NDNL shipments.
• Shared oversight of dwelling XRX containers with the new Idle team.

QUALIFICATIONS

• High school diploma or equivalent required.
• Previous Customer Service Experience/Logistics/Transportation– 1 year preferred.
• LARA – 1 year preferred.
• Excellent oral and written communication skills are a must, as is an ability to rapidly organize and analyze complex and diverse situations and large amounts of data, Outlook proficient (Excel a must).
• Excellent organizational skills with strong attention to detail and ability to prioritize.
• Strong analytical skills to assess situations, identify trends, and resolve problems.
• Ability to recognize events and issues that should be raised to other teams.
• Possess effective time management skills.
• Ability to multitask with multiple deadlines.
• Demonstrate analytical skills and proactive approach to problem solving.
• Must possess a proven high-level performance record.
• Proficiency in Microsoft Office, including Word, Excel, Power Point and Outlook. Working knowledge of pivot tables beneficial.
• Must have flexibility to work any shift from 7 a.m. to 7 p.m.
• For Internal candidates:
  Minimum three-year work relevant transportation experience (including 6…