Executive Assistant

At Polaris Inc., we have fun doing what we love by driving change and innovation. We empower employees to take on challenging assignments and roles with an elevated level of responsibility in our agile working environment. Our people make us who we are, and we create incredible products and experiences that empower us to THINK OUTSIDE.

Executive Assistant – Parts, Garments & Accessories (PG&A)

Location:
Plymouth, MN

The Executive Assistant will support the President of PG&A and be responsible for a broad range of advanced administrative support and coordinator duties. This position will require strong initiative, judgment, and independent decision-making skills, along with the ability to handle confidential matters. In addition to being primary support for the President of PG&A, this individual will also provide a level of support to the PG&A leadership team and partner with other executive assistants across the business to support team meetings, initiatives and priorities.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

• Provide seamless coverage, support, and execution of responsibilities for the President, PG&A and their team
• Coordinate and prepare presentations and correspondence for meetings with both internal and external stakeholders, such as executive-level strategy meetings, board meetings, employee meetings, external communications, and others as needed. Handle confidential information with discretion.
• Calendar management, which involves meeting prioritization, scheduling and organizing complex meetings and activities with executives, and time management
• Coordinate worldwide travel arrangements, prepare detailed travel itineraries, maintain passports and obtain visas as needed
• Serve as a liaison between the President and their team, clients, partners, or other stakeholders. Draft, proofread, and send communications on behalf of their leader.
• Assist in the coordination and tracking of ongoing projects, ensuring deadlines are met and progress is communicated. Help with creating project timelines, tasks, and resources for initiatives. Serve as a point of contact between the President and team members for project-related updates.
• Handle day-to-day office tasks like ordering supplies for the President and team.
• Strong collaboration with executive administrative team, providing coverage and partnering on project work as needed.
• Miscellaneous duties as assigned.

SKILLS, KNOWLEDGE AND EDUCATION

• Bachelor’s degree and/or equivalent combination of education and experience preferred
• 5+ years of administrative assistant experience; recent experience working directly for an executive strongly preferred
• Advanced proficiency with Microsoft Office products, especially Teams, PowerPoint, Excel and Outlook
• Thrives in a fast-paced environment with multiple project assignments
• Ability to perform duties in high-stress environment, with effective prioritization and execution under pressure
• Exhibits good judgment and discretion in handling confidential information
• Possesses strong organizational skills
• Excellent verbal, written, and interpersonal communication skills
• Detail-oriented with excellent grammar and proofreading skills
• Ability to work independently with minimum supervision
• Ability to work extended hours or non-traditional hours when necessary
• Experience with worldwide travel preferred

WORKING CONDITIONS

• Standard office environment
• Some travel may be required
• Fast-paced, dynamic environment

The pay range for Minnesota is $80,000 to $95,000 per year. Individual salaries are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography.

To qualify for this position, former employees must be eligible for rehire, and current employees must be in good standing.

We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE. Apply today!

About Polaris

As the global leader in powersports, Polaris Inc. (NYSE: PII) pioneers product breakthroughs and enriching experiences and services that have invited people to discover the joy of being outdoors since our founding in 1954. Polaris' high-quality product line-up includes the Polaris RANGER, RZR and Polaris GENERAL side-by-side off-road vehicles;
Sportsman all-terrain off-road vehicles; military and commercial off-road vehicles; snowmobiles;
Indian Motorcycle mid-size and heavyweight motorcycles;
Slingshot moto-roadsters;
Aixam quadricycles;
Goupil electric vehicles; and pontoon and deck boats, including industry-leading Bennington pontoons. Polaris enhances the riding experience with a robust portfolio of parts, garments, and accessories. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe.