Admin Assistant II

Overview

FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

• Calendar management, travel arrangements, meeting preparation, and follow up.
• Arrange and coordinate in-person and remote meetings for Engineering Team.
• Assist in maintaining and updating calendars, employing a high degree of professional judgment with respect to prioritization, location, travel time, preparation, materials, and logistics.
• Reserve meeting location(s), confirm and follow up on technology needs, make travel arrangements, catering, reservations, and security notifications as needed.
• Assist the team in answering phone calls on the main line.
• Capture and act on expense reports as appropriate when received with required approvals.
• Prepare electronic MFL packages for Engineering Team. Maintain MFL tracking spreadsheet.
• Assist and back-up other administrative assistants when needed.
• Execute with a spirit of collegiality, teamwork, and responsiveness to broader staff.
• Manage memberships and subscriptions across the Investments department.
• When requested, assist the Engineering Team with finding documentation for locations.

Education:
High School Diploma

Required

Work Experience:


5+ years of related work experience is required.

Required Skills:

• High level of organizational skills, strategic thinking, and attention to detail.

• Excellent professional judgment and discretion.

• Excellent MS Office (Word, Excel, PowerPoint) skills.

• Excellent multi-tasking skills.

• Strong work ethic and ability to thrive in a fast-paced environment.

• Excellent written and verbal communication skills.

• Strong interpersonal skills; excited to partner and provide support to colleagues.

• Ability to work confidentially and demonstrate the ability to maintain confidentiality.

Highly Preferred Skills:
Business writing and editing skills are a strong plus as well as expert knowledge in Excel.