PartTime Office Operations Coordination Real Estate

About Us

Pacific Partners is a growing real estate and innovation-driven company managing multiple business verticals, including property management, development, construction, acquisitions, and consulting. We are seeking a proactive, organized, and resourceful Office & Operations Coordinator to support our daily operations, vendor management, and administrative logistics.

This is a part-time role with the potential to grow into a full-time leadership position as our company expands. The ideal candidate has experience in real estate or construction operations , is tech-savvy, and thrives in a fast-paced environment.

Key Responsibilities

Operations & Property Management Support (Top Priority)

• Contractor & Vendor Management – Identify, vet, hire, and oversee contractors for maintenance, repairs, and renovations.

• Insurance & Compliance – File and track insurance claims, ensure vendor compliance, and negotiate service contracts.

• Procurement & Inventory – Order and manage supplies, materials, and office resources for projects and operations.

• Property Maintenance Coordination – Track and schedule repairs, service calls, and inspections.

• On-Site Logistics – Assist with vendor check-ins, deliveries, and property-related tasks.

Office & Administrative Support

• Scheduling & Communication – Manage calendars, handle email correspondence, and assist in coordinating meetings.

• Errands & Office Logistics – Run office-related errands, drop off/pick up documents, coordinate deliveries.

• Travel & Event Coordination (Bonus) – Book flights, accommodations, and transportation for business travel.

• Document Management – Maintain organized files, contracts, and invoices.

Accounting & Bookkeeping Support

• Basic Financial Tasks – Assist with tracking invoices, expenses, and payments.

• Vendor Payments & Tracking – Help manage contractor payments and expense reporting.

• Collaboration with Accounting Team – Work alongside accountants/bookkeepers to ensure accurate records.

Ideal Candidate Profile

Operations-Focused – Enjoys managing logistics, vendors, and contractor relationships.

Highly Organized – Can juggle multiple responsibilities, track deadlines, and prioritize effectively.

Tech-Savvy – Comfortable with project management tools (e.g., Asana, , Trello), email, spreadsheets, and vendor platforms.

Excellent Communicator – Handles emails professionally, negotiates with vendors, and coordinates teams effectively.

Problem-Solver – Able to troubleshoot issues independently and take ownership of tasks.

Real Estate/Construction Experience (Preferred) – Background in property management, construction, or real estate operations is a big plus.

Hiring Considerations

Pay Range:

• $25–$35/hr – Strong admin/logistics experience.

Hours & Schedule:

• Part-time (20–30 hours/week to start).

• Growth into full-time possible as the role expands.

Work Location:

• In-office required for logistics, contractor/vendor management, and running errands.

• Hybrid flexibility possible once fully onboarded.