Executive Assistant

Compensation commensurate with education and experience. Oakland University offers an excellent benefit program including a comprehensive medical plan with low contribution amounts for our employees, dental and vision plans at no cost for our employees, generous paid time off plans, a generous University contribution to our 403(b) retirement plan, tuition assistance for our employees and dependents, free access to our Campus Recreation Center and workout facilities, and flexible work schedules and wellness programs.

These are current benefit levels subject to future changes.

Employee Group/Grade: Confidential Assistant

Job Category: Confidential Assistant

Work Schedule: FT/Reg (40 hours)

This is a full-time position.

First consideration will be given to those who apply by April 2, 2025.

Pay Schedule: Month

Number of Hrs./Wk.: 40

Minimum Qualifications:

• Associate’s degree or an equivalent combination of education and/or experience.
• Seven years related experience in an administrative role reporting directly to upper management.
• A minimum of two (2) years of accounting and/or budgeting experience.
• Experience with word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email and other applications.
• Experience with keyboarding, composing and editing letters, memoranda and reports.
• Excellent written and verbal communication skills.
• Detail oriented with the ability to manage deadlines.
• Ability to work well with upper management on highly confidential matters.
• Advanced Word, Excel and PowerPoint skills as demonstrated by a skills assessment.

Desired Qualifications:

Unless otherwise required by an applicable collective bargaining agreement, all minimum, additional and desired qualifications are preferred, but qualifications, degrees, and/or experience deemed comparable and/or equivalent by Oakland University in its sole and exclusive discretion may be considered.

Position Purpose: Reporting directly to the Vice President of Human Resources, and backup to other positions within the Human Resources Department, works independently performing a wide range of complex and confidential administrative, clerical and budgetary duties. Provides high-level administrative support; as well as performing a wide variety of highly responsible tasks and confidential work associated with Human Resources. This individual must possess exceptional organizational skills, excellent communication and interpersonal skills, independent decision-making skills, a very professional demeanor, and proficiency in the use of the latest in technology.

Job Open Date: 03/20/2025

Required fields are indicated with an asterisk (*).

• * Are you a member of the Excluded Clerical Technical Group?
  • Yes
  • No
  • No Response
• * Describe your experience in providing administrative support for a senior executive in a complex environment.

  (Open Ended Question)

• * Describe your experience in developing complex spreadsheets and databases, particularly using Excel and Access.

  (Open Ended Question)

Required Documents:

• Cover Letter
• Resume

Optional Documents:

371 Wilson Boulevard, Rochester, MI 48309