Senior Construction Administrator - On Site

HMC Architects is an employee-owned design firm with a desire to make a difference in our communities. As a purpose-driven firm based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

Summary

The On-Site Construction Administrator will be responsible for construction administration and bidding of medium to large size projects through construction. Located on the construction project site in the construction site trailer. Responsible for responding to questions and processing documents as required in construction. Has client contact and authority to direct, control, and monitor all project activities during construction under the direction of Senior Construction Administrator, Project Manager, or PIC.

Position Responsibilities

• Reviews and improves CA procedures, systems, logs and documents for efficiency and risk management.
• Support the construction administration phase of a project by reviewing submittals, shop drawings, response to RFI’s and preparation of instruction bulletins for changes.
• Write meeting minutes, field reports, instruction bulletins, change orders, RFI responses, and other professional correspondence during construction administration.
• Writes precise field reports and documents all issues and non-compliance items thoroughly; tracks and follows through all issues for resolution; informs PIC and client regarding problems in a timely manner.
• Understand general conditions and the requirements of the contractor, client, and our consultants and be able to explain them to a client.
• Write proposals and negotiate fees with consultants and be able to review these with the PIC and client.
• Assist in all aspects of the plan check process.
• Understand technical terminology of the architectural and construction industry.
• Coordinate drawings with consultant drawings and specifications.
• Apply building code concepts of accessibility, occupant loads, exit widths, fire rated walls and doors, ramps, stairs, and handrails.
• Coordinate with government agencies and utility companies to ensure construction goes smoothly.
• Review documents before bidding to ensure quality, coordination, and constructability.
• Review cost estimates and conduct value analysis of construction-related changes and change orders.
• Provide a fair and accurate review of pay requests, change order requests, and change orders.
• Coordinate and participate in cost estimating.
• Understand construction practices, testing, and inspection requirements and procedures and relationships between contractors and subcontractors.
• Verify existing field conditions prior to contract document completion and during discovery while under construction.
• Monitor projects to ensure they are being constructed correctly and request reviews from consultants at the appropriate time.
• Review all documents to recognize a construction change or defect.
• Provide formal feedback to Senior Technical Managers, Senior Specification Writers, and Senior Estimators for improving construction details, specifications and cost trends.
• Perform comprehensive and coordinated reviews of submittals and shop drawings in a timely manner.
• Perform methodical field observation and document non-compliance and other problematic issues.
• Track and follow through on all issues related to project closeout for punch lists, change orders, closeout documents, and as-built documents in compliance with the contracts.
• Always be professional and respectful in interactions with clients and consultants.
• Have complete knowledge and follow HMC procedures, standards, and protocols.
• Maintain primary contact with client and have excellent follow-through with client to help get repeat work.
• Assist in the review of agreements with clients and consultants.
• Complete other…