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Office Administrator/ Coordinator Clerical

Clerk III Cashier​/Mailroom

Job in Wichita Falls, Wichita County, Texas, 76309, USA
Listing for: Texas Health and Human Services
Full Time, Part Time position
Listed on 2025-04-23
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Clerical
Salary/Wage Range or Industry Benchmark: 1347 - 1973 USD Weekly USD 1347.00 1973.00 WEEK
Job Description & How to Apply Below

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

Agency: Health & Human Services Comm

Department: Develop Mntl Education

Posting Number: 4253

Closing Date: 04/20/2025

Posting Audience: Internal and External

Occupational Category: Office and Administrative Support

Salary Group: TEXAS-A-11

Salary Range: $2,694.33 - $3,946.25

Shift: Day

Telework: Not Eligible for Telework

Travel: Up to 10%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility

Location:

 North Texas State Hospital - Wichita Falls

Job Location City: WICHITA FALLS

Job Location Address: 6515 KEMP BLVD

Brief

Job Description:

The Clerk Ill reports directly to the Financial Officer at the facility (state hospital or state-supported living center) providing administrative support services. The Clerk Ill routinely performs advanced (senior level) clerical work for the financial office in areas of bookkeeping, inventory control, mail processing and fiscal services. Position is responsible for the coordinating of clerical activities including the compiling and tabulating of data, checking and reviewing documents for accuracy, handling and transporting facility documents and maintaining accurate files.

The Clerk Ill has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires works under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers.

Performs other duties as assigned, including actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery.

Essential Job Functions (EJFs):

  • Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
  • Responsible for receiving, sorting, date stamping, and distributing all the campus mail from the post office.
  • Participates in the daily run to the local post office to pickup and drop off mail.
  • Coordinates requesting materials, postage, registered mail, packages, and other office supplies with Financial Officer.
  • Distributes cash per patient special requests or client outings.
  • Writes receipts to reflect the source of the funds (petty cash or trust fund) and the purpose of the payment.
  • Receives unused funds back, reconciles the petty cash box, and communicates with the Accountant I (RBMO) the balances needed to replenish the petty cash.
  • Prepares daily receipts (call in sheets) and daily bank deposits.
  • Receives funds (cash or check) through mail or at the cashier window. Writes receipts and pulls all documentation together for the Accounting Technician II to deposit.

    • Knowledge, Skills, and Abilities (KSAs):

  • Knowledge of clerical and financial procedures; proper use of spelling, punctuation, grammar, and arithmetic; of business and financial policies and procedures; and of records administration and postage procedures.
  • Skill in using personal computers and Microsoft applications to include proficiency in Excel, Word, and Outlook, along with the use of 10 key calculator data entry.
  • Skill in interacting professionally with the public, co-workers, and family members.
  • Ability to prepare and maintain records, files, and reports; to transfer client effects or mail from and to locations accurately.
  • Ability to make arithmetic computations; to communicate effectively; and to train other employees.
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